United States • Boston

Office Manager

Job Overview

The Office Manager will be based primarily in the Seaport District, responsible for overseeing the office management of two US offices. The Office Manager will ensure the facilities are maintained properly according to OnProcess Technology standards, and will be expected to welcome, and support all employees, guests, and clients as well as being the interface to facilities, vendors, deliveries, and maintenance personnel.

Responsibilities and Duties

  • Welcome, and orientate all building visitors of the Seaport District location
  • Travel as needed from office to office to address any facility issues
  • Ensure both offices properly represent our brand and values, while recommending and implementing enhancements needed
  • Handle any facilities related issues, and report through the proper channels
  • Manage facility vendors and maintenance personnel
  • Liaise with senior leaders to plan and organize all events and meetings
  • Coordinate room booking protocols for both locations
  • Manage distribution of ID badges and keys for both locations
  • Adhere and enforce all health and security protocols for all visitors
  • Collect, process and distribute mail
  • Provide administrative support as needed

Skills and Qualifications

  • Bachelor’s degree
  • 2+ year’s of administrative experience within an office setting
  • Excellent verbal and written communication skills
  • Team player with a high level of discretion and superb decision-making ability
  • Must be a flexible, detail oriented, self-starter with the ability to prioritize multiple requests while meeting deadlines
  • Proficient in Microsoft Office Suite
  • Ability to work with senior level executives

Physical Requirements

  • Must be able to move intermittently throughout the work day
  • Must be able to travel (up to 10% of the time)
  • Must possess sight/hearing/speech senses, or use aids that will enable these senses to function adequately so that the requirements of this position can be fully met.

 

OnProcess Technology is an Equal Opportunity Employer and provides fair and equal employment opportunity to all employees and applicants regardless of race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, veteran status or any other protected status prohibited under Federal, State, or local laws.

 

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